Employee Guidance

Grievance Procedures

A grievance or disciplinary review may be available to handle claims that a person has been harmed by an action that violates the policies of either the University of Georgia or the Board of Regents of the University System of Georgia or for requested disciplinary review pursuant to the University policy entitled Conduct While Employed

Click to the review the Grievance and Disciplinary Review Policy and to access the petition form.


Arrest Reporting

The Office of Legal Affairs administers the Policy on Arrests and Criminal Charges for the University. Any current employee who is arrested, is the subject of a warrant, or charged with a crime (other than a minor traffic offense) shall report such incident to the Office of Legal Affairs within 72 hours of the employee becoming aware of such charge, warrant, or, in the case of an arrest, release from incarceration.  

If you have any questions about this policy, or need to report an arrest, please contact the Office of Legal Affairs at (706) 542-0006. You may also report an arrest using our online form.


Workplace Violence

Policy Statement

The University of Georgia is committed to the prevention of workplace violence and the maintenance of a respectful working environment. A safe and secure environment is a fundamental prerequisite for fulfilling UGA’s mission of teaching, research and public service. UGA reaffirms the basic right of employees to a safe and humane working environment.

Prohibited Conduct

UGA will not tolerate any type of workplace violence committed by or against employees. Workplace violence, for the purpose of this policy includes, but is not limited to: intimidation, bullying, stalking, threats, physical attack, property damage, or domestic and family violence. This includes acts of violence committed by or against UGA employees. Such incidents may also involve students, clients, visitors or vendors.



State Business Transaction Disclosure Reporting

Pursuant to the Georgia conflicts of interest law, all UGA employees must disclose all business transactions during the preceding calendar year between the State of Georgia and the public employee, the employee’s spouse or dependent, or any business in which such employee, spouse, or dependent has a substantial interest. prior to January 31 of each year.

These reports are filed on the Georgia Government Transparency and Campaign Finance Commission (GGTCFC)’s older legacy system, which is no longer accessible on its webpage. To file this report, you must first contact Ms. Haley Barrett, Director of Communications, at GGTCFC. Ms. Barrett may be contacted at hbarrett@ethics.ga.gov or (470) 355-6003. Ms. Barrett will assist you in completing the filing process. Further explaination of the filing requirement can be found in the 2024 memorandum to USG institutions (PDF)

Each UGA employee must complete a state business transaction disclosure report if the employee, the employee’s spouse or dependent, or any business in which the employee, spouse, or dependent has a substantial interest has transacted business with the State, unless the amount of each individual transaction is less than $250 and the aggregate of all transactions does not exceed $9,000 per calendar year. These reports must be submitted to the GGTCFC by January 31, 2024. Please do not submit a copy or an original report to the Office of Legal Affairs. No report should be filed if there are no transactions to report.

In addition to the reporting requirement, please note that the Georgia conflict of interest law prohibits transactions between public employees, spouses and dependents of public employees, or any business in which a public employee or spouse/dependent has a substantial interest, and the state agency with which the public employee is employed except in limited circumstances.  A list of exceptions to the law can be found at O.C.G.A. Sections 45-10-24.1 and 45-10-25.

Please contact the Office of Legal Affairs at (706) 542-0006 if you have any questions or need additional information.